A DAY IN HOLLYWOOD
A NIGHT IN THE UKRAINE
Preliminary Technical Rider (updated 9/18/08)
PLEASE NOTE:
This is the preliminary technical rider for Capstone Theatricals’ National Tour of A Day in
Hollywood/A Night in the Ukraine (herein referred to as the production.) This addendum is attached
to and made part of the contract between Capstone Theatricals (herein referred to as the
Producer) and the Local Presenter (herein referred to as Presenter.)
Should any changes or deletions be made to this rider prior to the actual tour of said production,
an addendum shall be provided to each presenter no less than three weeks prior to the first
performance.
STAGE REQUIREMENTS:
Minimum Proscenium Opening: 30’ wide (32’ preferred)
Minimum Stage Depth: 22’ Plaster Line to Back Wall
Minimum Proscenium Height: 17’
Crossover Space: Preferably upstage of set or under stage
Flying or Dead Hang System: House electrics, 2 set of legs and borders (ideally a batten to fly show curtain.)
OVERVIEW:
The running time of the production is approximately two (2) hours including one (1) fifteen (15) minute
intermission. The production carries sound, sets, props and musical instruments (with the exception of a piano
which is to be provided by the Presenter at no cost to the Producer) and a company of eighteen (18) people.
PRESS AND PUBLIC RELATIONS
The Producer shall provide the Presenter with an ample supply of posters and flyers to promote the show.
Additionally, a press kit which includes press releases, photos, camera-ready program copy, and logos shall
be provided. These items will be shipped following receipt of a signed contract and completion of a Public
Relations Request form.
INTERVIEWS AND TELEVISION APPEARANCES
The Producer will make every effort to honor all requests for interviews with the media via telephone while on
the road and to make our company available for television interviews once we arrive in your community.
Please be advised that due to an extremely tight schedule, it takes as much advanced planning as possible.
The Producer is willing to do everything within the company’s power to make our production with you a
success.
ARRIVAL
The entire technical crew travels in a twelve (12) passenger van and a twenty-four (24) foot truck. The
company must have easy access to these vehicles at all times during the load-in and load-out. Please see
that your loading area is completely free of all obstructions and that a ten (10) foot wide path exists from the
point of load-in to the stage area. The loading area must be cleared of all vehicles, snow, ice and any other
debris prior to load-in time. Reserved parking spaces for all company vehicles must be provided. Police
barricades and cones are the sole responsibility of the Presenter if they are necessary to guarantee plenty of
space in which to maneuver the truck. Please make sure they are in place at least one (1) hour prior to load-
in. The cast and musicians, which travel in a bus, arrives approximately two-and-a-half (2 1/2) hours prior to
the first scheduled performance time. We request, whenever possible, that the technicians van and truck be
allowed to remain in or near the loading dock for the duration of the performance and the cast vehicle be
allowed to remain near the stage door. If this is not possible, please make arrangements for parking and
security in a nearby location.
LOAD-IN & LOAD-OUT:
The production takes approximately seven (7) to eight (8) hours to load-in, set-up, focus and cue providing
that lighting is pre-hung. The load-out takes approximately two (2) hours. PLEASE NOTE: The load-in/out
times are approximates and may vary with local house conditions. Generally speaking, load-ins will begin at 9:
00 AM for an evening performance 6:00 AM for a 3:00 PM matinee. Exact load-in times will be scheduled by
our production manager approximately three (3) weeks prior to the scheduled performance.
LABOR REQUIREMENTS:
This production is a NON-YELLOW CARD ATTRACTION. All required labor as stated below will be provided by
the Local Presenter or the Local Presenter’s designated staff person, after consultation with the Producer’s
Company and Production Managers. The Producer will not be responsible for any additional costs due to local
conditions requiring additional crew of extra load-in or load-out time.
Members of the Producer’s technical crew are not to be used to supplement or take the place of the local crew
requirements listed below. The production travels with a minimal crew of department heads whose primary
function is to coordinate, oversee and instruct the local crew and to assure a safe and efficient load-in run and
load-out of the production.
All staffing shall be in accordance with the labor calls which follow. The labor call is based on the
understanding that able-bodied stagehands, who have expertise in specific areas, can and will assist in all
areas as the need arises during the load-in and load-out.
The Producer’s Production Manager will be in contact with the Presenter’s Production Manager or Technical
Director by telephone to schedule a specific load-in time and verify the local crew required for the venue.
LABOR REQUIREMENTS FOR A DAY IN HOLLYWOOD/A NIGHT IN THE UKRAINE:
* A second person will only be needed if someone from the house crew is required to stay at the house light
board.
** Only if required by local theatre union regulations.
PLEASE NOTE: The above numbers are subject to change due to local conditions. These are the minimum
requirements for the production and the numbers must be honored with able-bodied people who are
physically capable of doing the work at hand.
1. All personnel called for the load-in, performance, load-out must be qualified in their department and be
prompt for all calls. All stage hands are expected to have basic tools (i.e. a hammer and Phillips and a
standard screwdriver, a crescent wrench, pliers and a tape measure at their disposal.)
2. All running crew must wear black for the performance(s).
3. ANY STAGE HAND ON THE CALL SHOWING ANY SIGNS OF DRINKING OR SUBSTANCE ABUSE
WILL BE DISMISSED ON THE SPOT AND REPLACEMENTS MUST BE HIRED IMMEDIATELY AT THE
PRESENTER’S EXPENSE.
4. Any local conditions requiring numbers greater than the above total will be the responsibility of the
Presenter.
5. In the event that any local stagehands fail to appear or are late for any load-in, load-out or show call or
any other service required by the Producer, the Presenter shall be responsible for any and all costs incurred
in paying by reasons of such lateness or failure to appear, including the costs incurred in paying
replacements for such local stagehands or supplementing their services in order that load-in, load-out or
similar services may be performed in a timely manner. In addition, in the event that load-in or load-out takes
longer than six to seven (6-7) or two (2) hours respectively for any reason including but not limited to labor
relations, lateness of any local crew and/or events of force majeure, presenter shall be solely responsible for
any costs incurred by reason of such lengthened period.
6. Two (2) follow spots are used in the show. The spot operators will be selected from the electricians
provided on show call. Once trained, no substitutions may be made in this position unless specifically
requested by the productions Lighting Director.
7. A house board operator is not required provided that our Lighting Director is allowed to operate
house lighting console.
NOTE: The FULL crew must be at the theatre for the start of load-in. The first few hours of load-in require all
members of the local crew, some of which will be released once the set is up and focus begins. Our load-in
times are based on the assumption that the entire crew will be available, therefore it is not acceptable to have
crew members show up an hour or two late.
CARPENTRY:
Adequate counterweight must be available on the loading gallery prior to the company’s arrival to facilitate the
hanging of lighting equipment, borders and legs and show drop. An “ideal” line set schedule will be attached
to the light plot. If this setup is not possible, a description of the available line sets for your theatre should be
sent to us and adjustments will be made by our production manager. In theatres where there is no provision to
“fly,” a genie or scissors lift must be provided to facilitate the “dead hang” of lights, legs and drops. The front
curtain may not be used.
The Set:
A Day In Hollywood/A Night In The Ukraine travels with a free-standing unit that is twenty-four (24) feet long
when assembled. The height of the unit is sixteen (16) from the stage floor. Minimum stage width is 30’;
minimum stage depth is 22’ feet behind plaster line. (See page one of this technical rider for complete
minimum stage requirements.)
Down stage area has a piano and a false proscenium for Act I and a piano and stage furniture for Act II.
Important note: The production utilizes tap dancing. Venues must advise Producer if a Marley floor needs to
be put down to give additional protection. Venues that have Marley floors (or the like) should have it ready to
set immediately following load-in.
Stage Draperies:
Three (3) sets of black legs and borders and one (1) black traveler and one (1) cyclorama are needed for the
upstage wall. All soft goods should be hung prior to our arrival. A hang plot will be sent with light plot no later
than three (3) weeks prior to production.
PROPERTIES:
The production will need four (4) tables that are approximately six (6) feet long. Two should be placed on
stage left and two on stage right. Each table should have low wattage and gelled lights for illumination.
ELECTRICS:
ALL LIGHTING MUST BE HUNG, FOCUSED AND GELLED BY THE HOUSE LIGHTING CREW PRIOR TO
LOAD-IN AND THE ARRIVAL OF THE PRODUCER’S TECH CREW. The LIGHT PLOT and relevant HOOK-UP
SHEETS will be available to download at www.capstonetheatricals.com. Presenters may request that a copy be
sent via us Mail and they will be sent at least three (3) weeks prior to the performance. The A DAY IN
HOLLYWOOD/A NIGHT IN THE UKRAINE Production Lighting Director will set the final focus and run light cues
during the Load-in.
Two (2) Xenon or Super Trouper follow spot (or equivalent high power instrument) are needed for the
Production. Please have a spare lamp available if needed.
One (1) Genie-type personnel lift or rolling A-frame ladder tall enough to allow electricians to safely focus
instruments is required.
The production will utilize the house lighting system when possible. The production requires twenty-six (26) 2.4
kW dimmers and sixteen (16) 6 kW dimmers or a total of fifty-five (55) 2.4 kW dimmers. These numbers are
based on ganging certain instruments on the plot.
Instruments:
The production utilizes seventy-eight (78) instruments with appropriate gels, frames and cables as indicated
on the light plot. A break down on the instruments are as follows:
# ITEM NOTES
35 6X12 Ellipsodials 1000W
16 8” or 6” Elliposdials (FOH position) 1000W These may be 8x12, 6x12, etc. (based on throw)
19 8” Fresnels 750W or Par 64s, 1000W
6 6” Fresnels 500W
PLEASE NOTE: These are ideals and we will work with your venue to provide the best production
possible. Please complete the Technical Information sheet so our Lighting director will know what
we are working with.
SOUND:
A DAY IN HOLLYWOOD/A NIGHT IN THE UKRAINE travels with a self-contained sound system. Advance
discussions with the Company’s Production Sound Engineer and/or the Production Stage Manager will
determine how this system will be set up in your theatre and/or interface with existing house equipment. The
sound department operates from the rear of the house and the Production Sound Engineer will run the entire
show. A position in the house must be cleared before load-in to accommodate the board. Dimensions are
eight feet (8’) wide by six (6’) deep, or approximately two (2) rows of six (6) seats in each row. This location
must be reachable from backstage by one hundred and fifty (150’) feet of draped cable. Sound cannot be
operated from within an enclosed booth.
Minimum power requirements for sound:
House:
60 amp, 3 phase, pigtails required
1 AC distro (this should preferably be on a separate leg from the lighting circuits)
Power needs:
4, twenty (20) amp, 120 volt circuits for band amplifiers, music stand lights, escape lights, dressing table lights
with adequate extension cords and multiple outlets.
Presenter must provide eight (8) headsets in the following positions: (1) Production Stage Manager, (1) Light
Board, (1) Sound Board, (2) Follow Spot, (1) offstage at fly rail, (1) Backstage right, (1) Backstage Left.
A separate paging system is required to the dressing rooms and green room, with a microphone located at the
Stage Manager’s console.
NOTE: Eight (8) wireless transmitters and receivers will be used during the show. You will be notified in
advance of the frequencies used by this equipment. If there are any conflicts with local television stations or
other FM transmitters, we would like to be notified in advance.
SOUND CHECK:
A forty-five (45) minute sound check will be held prior to the first performance at each venue. The sound
check will occur one hour and fifteen minutes (1hr.15min.) prior to curtain, and will be completed thirty (30)
minutes prior to curtain. To assure quiet, the house must be cleared of all personnel during the sound check.
The house will open ONE HALF HOUR prior to performance unless permission is given by Production
Company Manager to do otherwise.
The Production’s Sound Engineer Must mix the performance(s) of the Production.
ORCHESTRA REQUIREMENTS
The production tours with three (3) musicians – two (2) in the pit and one (1) onstage. The Producer provides
all musical instruments with the exception of a piano. This piano should be a grand or baby grand. The
Presenter must provide a piano and bench and a piano light. Electrical outlets and cords should be provided
as well. The piano should be in the pit and tuned to A-440 on the day of the companies arrival.
WARDROBE/DRESSING ROOMS/PRODUCTION OFFICE
The Presenter must provide the following:
1. A minimum of four (4) dressing rooms are needed. These dressing rooms should be large enough to
accommodate three (3) people comfortably. Each dressing room must be properly lit and heated with cleaned
make-up tables, mirrors, sinks, bathrooms and showers, when available. They should have both hot and cold
running water and an adequate supply of soap, paper towels and toilet paper.
2. A room to house the wardrobe gondola. The room must contain at least two (2) 20 Amp circuits and be
equipped with one (1) iron and ironing board and one (1) eight foot (8’) table. A washer and dryer must be
provided, or a local crew member with a car should be available to go to a local laundromat.
3. A dressing room/office for the production crew with availability of one (1) working telephone at no
expense to the Producer, with the exception that the Producer will pay for all long distance calls.
4. Two (2) six-foot long banquet-style tables and eight (8) chairs. Work lights, either colored or gelled,
should be available for use at each table. These tables and chairs will be set up as directed during load-in by
the Producer’s Production Stage Manager and/or Wardrobe Master.
HOSPITALITY
As the Company will spend most of its time during Load-In and Technical Rehearsals at the Venue, the
Presenter shall supply fruit juice, coffee (regular and decaffeinated), hot tea, bottled water, soft drinks, fruits
and muffins or similar items at the time of Load-in for the Company (19 people.)
Additionally, the Presenter shall supply a dinner (Chinese food, pasta/salads, chicken or local specialties) for
the entire company of fourteen (19) people approximately two (2) hours before curtain. (In situations where
there are two performances on the same day, the Presenter will instead supply a hot meal for the entire
company of seventeen (17) people immediately following the first performance.)
Please note: Usually at least one member of the company is vegetarian, so please take this into account when
planning your menu. Presenter should confirm meal plans with Producer’s Company Manager no later than
two (2) weeks prior to the performance date.
HOUSE PROGRAM
Presenter will supply for distribution to all members of the audience a house program or playbill containing the
exact billing for the Production, the cast of performers and listed scenes, and the bios of the cast members,
directors, designers, etc. This program will be supplied to the Presenter by the Producer in camera-ready form
(maximum eight (8) pages, 5 ½ X 8 ½), and must be reprinted in its entirety with no changes unless approved
in advance by the Producer.
MISCELLANEOUS
Complimentary Tickets:
The Presenter shall provide the Producer with six (6) pairs of complimentary house seats for each
performance. Unless otherwise discussed, any unused tickets will be released twenty-four (24) hours prior to
the performance.
Presenter Availability:
The Presenter or the Presenter’s representative must be available at all times while the production is in the
venue. This person must be able to make decisions on behalf of the Presenter.
Emergency Information:
The Presenter must post on a bulletin board backstage, or in a conspicuous place, the names, addresses and
24-hour phone numbers of hospitals, fire departments, police stations and a local physician that may be
needed in the case on an emergency. Directions to the venue should also be provided.
Security:
The Producer believes that the security of our company members, scenery, costumes, properties and
personal belongings is of utmost importance. For this reason, the backstage area of the venue must be
restricted. Only a Manager for the Production has the authority to invite non-show personnel backstage.
CLOSING
The best performance(s) will be achieved if the Presenter can meet all of the foregoing technical
requirements, although we are flexible in some areas. Changes must be approved in advance by the Producer
and the Producer’s Production Manager to avoid any on-site surprises and conflicts, as well as to ensure the
safety of the production staff and all local personnel.
The entire staff, cast and crew of A DAY IN HOLLYWOOD/A NIGHT IN THE UKRAINE are excited about
bringing our production to your venue. We also request that you include a scaled ground plan and fill out the
technical questionnaire about your venue, as this will help us become familiar with your facility. Like you, we
want to present the best performance possible. If you have any questions concerning anything in this rider,
please don’t hesitate to contact our office.
ACCEPTANCE
These ten (10) pages of the Technical Rider are accepted and agreed to by the Presenter as an integral part
of the attached (or previously sent) Contract Agreement.
AGREED TO AND ACCEPTED:
FOR PRESENTER:
______________________________ ______________________
PRESENTER (SIGN NAME HERE) DATE
_______________________________
PRINT NAME
FOR PRODUCER: (To be signed only when changes have been made and approved to this Rider.)
____________________________ ______________________
PRODUCER DATE
POSITION
|
LOAD-IN
|
SHOW
|
LOAD-OUT
|
CARPENTERS
|
4
|
2
|
4
|
ELECTRICIANS
|
3
|
2*
|
3
|
SOUND
|
2
|
2
|
2
|
LOADERS*
|
0
|
0
|
0
|
TOATALS
|
11
|
7
|
11
|
|